Responsibility for Monitoring & Evaluation

The program will be monitored and evaluated by both RPC and the Government partners.  Donors will also be free to monitor and evaluate the program progress whenever required. Social workers of the project will be responsible for ongoing daily activities of the program at both Drop-In-Centers.  Weekly staff meetings chaired by the Program coordinator at both Centers will be conducted to monitor and supervise the planned activities and to provide on-going supervision and support on a weekly basis. RPC head office will also conduct monthly supervision and regular visits by the Managing Director, Project Officer and Head of Finance & Administration.  RPC board also monitors and evaluates the overall program on quarterly basis.

Government partners will be free to conduct regular supervision visits to the program as well as participating in formal evaluations at the end of each yearly and at the end of the four year period.  RPC's street and orphan children’s program will be closely aligned with the Labour & Social Affairs Bureau Plan of Action for Street Children.  The Labour & Social Affairs Bureau will provide advisory support and will also participate in the monitoring and supervision of the project.

Responsibility for Reporting

RPC's Program Support Unit staff will be responsible for compiling the data at the Drop-In Centre level and reporting to the Head Office on a monthly basis.  Quarterly, mid term and annual narrative activity and financial reports will be prepared for the Donors (according to their criteria) and Ethiopian Government partners in their reporting format. 

A detailed activity and financial plan of action/operation will be prepared by RPC staff for submission to the Government partners on a yearly basis.  Quarterly reports will indicate the achievement of the project for that quarter based on the annual plan.  An audit of the accounts and financial controlling system will be conducted annually.  The audit report will be submitted to the relevant parties annually.

Sustainability

The community will be involved in the planning and design of this program.  Awareness workshops will be organized by RPC staff with different groups from the community including Kebele committee representatives, school teachers, youth and women’s association, police and Woreda administration representatives and religious leaders.  Recommendations and suggestions will be given at these workshops have helped RPC to design this program.  The community around the Kebele 01-04 and 18 Drop-In Centre has had regular contact with RPC staff over the past years. The advocacy component of the program will focus attention on social mobilization and lobbying of the various sectors of the community to accept responsibility for the street and orphan children and to contribute towards the rehabilitation of these children.  Community committees have been established in Evangelical Churches Fellowship of Nazareth they have specific responsibility for liaising with RPC on all issues such as community involvement, participation and sustainability.  These Board of Directors have  meeting on a quarterly basis with RPC staff to discuss the project's progress and performance.